Embedded Crew Program

Your crew.
Your brand.
Our operation.

White-label W-2 labor deployed seamlessly under your brand — so your end-clients never see the seams. Built for exhibit houses, experiential agencies, and production teams who need a backend they can trust.

Let's Talk  → See How It Works
Branded hard hat crew
Hi-vis vest at convention center
Branded polo at event
The problem

Your clients can't see
where you end and a
vendor begins.

You've built the client relationship. The last thing you need is a staffing vendor showing up with their own branding, acting like contractors, and making your operation look outsourced.

Most crew companies can't fix that. We built a program specifically to.

End-clients see your vendor's name
Staffing badges, paperwork, and crew introductions expose the relationship you worked hard to protect.
Gig workers don't represent your brand
1099 platforms send contractors who act like it — no investment in your client's experience or standards.
Coordinating branded gear is a headache
Sourcing, sizing, and logistics for last-minute branded uniforms falls on you. We handle all of it.
How it works

Invisible by design.
Five steps to seamless.

From first contact to post-job wrap, your end-client never knows we exist. That's the point.

01 — Scope

Tell us about your program

You reach out with crew size, event type, and brand standards. We align on the details before anything is confirmed.

02 — Brief

We prep your crew

Before every job, crew receive a client-specific brief — your talking points, site protocols, and brand standards. They arrive knowing the role.

03 — Deploy

Crew shows up as your team

No OpalOps branding on the floor. Crew introduce themselves as part of your operation. Your end-client sees a unified, professional team.

04 — Execute

We manage everything behind the scenes

Timekeeping, compliance, payroll, and workers' comp — all handled on our end. You stay focused on your client.

05 — Invoice

One clean invoice to you

All paperwork and billing stays strictly between OpalOps and your company. Your end-client never sees a vendor name.

Service tiers

Built to grow with
your client relationship.

Start with standard staffing. Add white-label deployment. Layer in branded gear. Each tier is a complete service — upgrade when it fits your program.

Standard

Core Staffing
  • W-2 employed crew
  • Event, warehouse & general labor
  • OpalOps-branded or neutral attire
  • Single point-of-contact ops
  • Payroll, WC & compliance covered
Base rate staffing
Most Popular

Embedded

White-Label Deployment
  • Everything in Standard
  • Zero OpalOps branding on the floor
  • Crew presented as your team
  • Pre-job client-specific brief
  • All invoicing stays between us
+ Premium tier rate

Embedded+

White-Label + Branded Gear
  • Everything in Embedded
  • Client-logoed gear sourced & delivered
  • Size breakdown & logo coordination
  • Gear line-itemed on quote
  • Unified look from load-in to wrap
+ Gear markup
What's included

Everything you need.
Nothing you have to manage.

W-2 Employed Workforce
Every crew member is a W-2 employee of OpalOps — not a 1099 contractor. That means full employer accountability, workers' comp coverage, and a team that acts like it.
Single Invoice, Total Discretion
One clean invoice to your company. No OpalOps paperwork reaches your end-client. Billing structure stays entirely between us.
Pre-Job Client Brief
Before every deployment, your crew receives a written brief with your client's brand standards, talking points, site layout, and any protocols specific to the job.
Full Compliance Coverage
Payroll taxes, NYSIF workers' comp, and liability insurance are all managed on our end. You get the labor — we carry the employer risk.
Branded Gear (Embedded+ only)
We source, brand, and deliver client-logoed polos, vests, hi-vis gear, caps, and lanyards. Logo file + size breakdown required 5 business days before the job.
Dedicated Point of Contact
One person handles your program from quote to closeout. No call centers, no ticketing system — direct access to the person running your crew.
Who it's for

Designed for clients who
can't let the seams show.

01 —
Exhibit Houses
You've built relationships with brands and exhibitors at Javits and beyond. The last thing you want is your crew vendor visible on the floor. We keep it clean.
02 —
Experiential & Brand Agencies
Activations demand a seamless, on-brand crew presence from setup to strike. Your end-client should see one unified team — not a patchwork of vendors.
03 —
AV & Technical Production Companies
Supplement your in-house team with W-2 stagehands who follow your protocols, know production environments, and represent your company professionally.
04 —
Trade Show & Event Service Companies
When you're managing multiple clients across a show floor, you need crew that adapts to each brand standard — and never breaks the illusion.
Branded gear add-on

Your logo on every
crew member.

We source, brand, and coordinate client-logoed gear for your crew. Crews arrive dressed as your team — no coordination required on your end.

Polos & Tees
Source cost: $18–28 per piece
Billed: $45–65 per piece
Vests & Hi-Vis
Source cost: $22–35 per piece
Billed: $55–75 per piece
Caps & Lanyards
Source cost: $8–15 per piece
Billed: $22–35 per piece

Logo file required 5 business days before the job. Non-refundable once ordered. Gear line-itemed on your quote by quantity and unit rate.

Ready to build your
embedded crew program?

Tell us about your operation — we'll put together the right structure for your clients.

Email Us  → Request a Crew